
BRAILLE SENSE 
MANUAL:
(For Software Version 4.0)



SECTION 5 Address Manager
TABLE OF CONTENTS


5. Address Manager......2 
5.1 What is the Address Manager?	2
5.2 Starting the Address Manager	3
5.3 Using Add Address	3
5.3.1 Adding an Address	3
5.3.2 Setting Add Address Fields	5
5.3.3 Using Search Address in Add address	6
5.4 Searching For an Address	6
5.4.1 Using search address	6
5.4.2 Setting Searching Address Fields	7
5.4.3 Using Add Address In Search Address	7
5.5 Backing up and restoring the address list	7
5.5.1 Backup Address List	7
5.5.2 Restore Address List	8
5.5.3 Setting Backup Option	9
5.6 Commands in the Found Records	10
5.6.1 Find again	10
5.6.2 Opening a home page	10
5.6.3 Editing Addresses	10
5.6.4 Deleting Addresses	11
5.6.5 Printing addresses	12
5.6.6 Saving Addresses to a File	12
5.7 Synchronizing With Microsoft Outlook	13
5.8 Hot Keys in the Address Manager	14

5. Address Manager

5.1 What is the Address Manager?

The address manager is a program that you can use to keep track of your contact information and schedule information, such as names, company addresses, home addresses, as well as other information.

Address manager has two main dialog boxes: add address and search address.

In the add address, dialog you can enter contact information, such as names, company addresses, home addresses and so on.  The information that you have entered can be saved for later use.  

In the search address, dialog you can look for information that is stored in the address manager.  You can edit or delete information that you find.  You can also select addresses to be printed using an ink or Braille printer.

You can also connect to a web site by pressing enter on a homepage address field if the field contains an address for a web site.

In the program menu, you can start address manager by typing a (dot 1), or by selecting address manager.  Press space-4 or space-1 repeatedly in the program menu until you arrive at the address manager, and then press enter to open it.  

Before going into the details of how to use the address manager, let's discuss the structure of address data.

The address data that is stored in address manager consists of a set of records.  A record is a collection of contact information about one person or company.  Each record contains 16 fields.  These 16 fields are:  first name, last name, company name, title, cellular phone, home telephone, home fax, company telephone, company fax, home address, home zip, company address, company zip, e-mail, home page, and memo.  Thus, one record contains all the information you can keep about a person or company.

5.2 Starting the Address Manager

When you press enter on address manager in the program menu, the Braille Sense will say search address, and display the prompt, first name?.  In other words, when you start the address manager, the search address dialog box will be opened.  

In address manager, you can use the menus to conveniently browse and execute all of the available commands.  When you cannot remember the exact hot key for the command that you want to execute, you can press space-m (dots 1-3-4) or F2 to open the menu.  

5.3 Using Add Address

This dialog box allows you to enter new addresses in the address manager.  In order to use the add address function, press space-m (dots 1-3-4) or F2 to bring up the address manager menu, and then press the up arrow key (space-1) or the down arrow key (space-4) to move to add address.  Then, press enter.  Or, press enter-I (dots 2-4) (which is the hot key) in address manager.  While you are entering an address, you can use the search address function (refer to section 5.4), setting add address fields (refer to section 5.3.2), and exit commands, using the menu or with other shortcut keys.

5.3.1 Adding an Address

Add address is a dialog box that contains a list of 15 input fields, the memo field, a confirm button, and a cancel button.  In the input fields, you can enter the information corresponding to the 15 fields of a record.  Confirm is used to save the information entered, and cancel is used to discard the entry.  You can move among the input fields, memo, confirm, and cancel by pressing tab (space-4-5) or shift-tab (space-1-2).  

Among the 15 input fields, you can move from one field to the next by pressing the up arrow key (space-1) or the down arrow key (space-4).  

Here you should type in the appropriate information for each field, and press the down arrow key (space-4) to move to the next field.  You do not have to fill in all of the fields.  If you want to skip a field, press the down arrow key (space-4), and the field will be left blank.  You will then be prompted for the next field.

When you have entered information in the desired fields, you can save the information by pressing tab (space-4-5) or shift-tab (space-1-2) repeatedly to move to the confirm button.  Then, press enter.  Or, you can press enter or backspace-o (dots 1-3-5) in any field.

If you dont want to save the information that you have entered, press tab (space-4-5) or shift-tab (space-1-2) repeatedly to move to the cancel button, and then press enter.

After you cancel the entry, you will be prompted for another record, beginning with the first name field.   

You can the use the cursor routing keys to move from one field to the next.

In any input field, if you press the first cursor routing key all the way to the left, the first input field (first name?) will be displayed and you can type in a name there.  If you want to enter a cellular phone number without entering other information, press the 5th cursor routing key, and then enter the phone number.  In order to jump to the e-mail field, which is the 14th field, you should press the 14th cursor routing key.  

If you have pressed the 17th cursor routing key, or any key to the right of the 17th key is pressed, you will hear a warning sound because there are only 16 fields in a record.

You can enter telephone numbers using computer Braille (without a number sign) or regular grade 1 Braille (with or without a number sign).  To type in a dash (-) while typing in a telephone number (e.g. 000-000-0000), you should press space or dots 3-6.  
If you want to put an extension number after any phone number, enter the phone number as described above, and then type a comma (,), followed by the extension number, as in 000-000-0000,100.  In this case, you should press dot 6 to enter the comma in computer Braille or dot 2 in grade 1Braille.

When you enter a home page address or an e-mail address, you should enter the information using computer Braille.  For the @ (at sign), you should press space-u (dots 1-3-6) and then dot 4.  A period or dot (.) in a home page address (or an e-mail address) should be entered as dots 4-6.  A colon (:) can be typed in using dots 1-5-6 and a slash (/) can be typed in using dots 3-4.

By pressing tab (space-4-5), you can get to the memo field.  You can type in multiple lines of text in the memo field.  When you want to start a new line of text, you should press enter.

When you are done entering information for a record, you can press tab (space-1-2) until you reach the confirm button.  Then, press enter on confirm.

5.3.2 Setting Add Address Fields

Setting add address fields enables you to select one of the 16 fields to be shown when you enter contact information.  There are 16 fields in a record, but you may not want to enter information in every one of the 16 fields.  You can use setting add address fields to select only the fields that you need.   

To use this function, press space-m (dots 1-3-4) or F2 to bring up the menu, and then select set address field, or press o (dots 1-3-5) (which is the short cut), and then press enter.  Or, you can press enter-o (dots 1-3-5) in the add address dialog box.

On the right side of each field name, use or unused is displayed.  The default value is set to use.  In order to toggle the value, press space.

After setting all the fields you want to change, move to the confirm button or the cancel button by pressing tab (space-4-5) or shift-tab (space-1-2), and then press enter to save or cancel the changes.

You can use the hot key backspace-o (dots 1-3-5) to save the changes or backspace-c (dots 1-4) to cancel the changes.  Another way you can cancel the changes is by pressing space-e (dots 1-5) or space-z (dots 1-3-5-6).

5.3.3 Using Search Address in Add address

In add address, use the search address function to jump to another record.  To use the find address function, press space-m (dots 1-3-4) or F2 to call up the menu.  Next move to find address, and then press enter, or press s (dots 2-3-4).  You can also press enter-s (dots 2-3-4) in the add address dialog box.  

If you have entered any information and execute search address, you will be asked save changes? yes/no.  Once you answer this, the find address dialog box will be displayed. 

5.4 Searching For an Address    
 
5.4.1 Using search address

The search address dialog box enables you to search for any information stored in address manager.  If you execute address manager in the program menu, search address is executed automatically.  If you want to use search address in add address, you can either select it from the menu, and press enter, or press enter-s (dots 2-3-4) (which is the hot key), as explained in section 5.3.3.  If you press enter in the search address dialog box, without typing any text, when last name? is displayed, you can browse through all of the records that are stored in address manager.  A record is a collection of information about one person.  If more than one record is found, you can move to the next record by pressing space-4.  If you want to move to the previous record, you need to press space-1.

You can also search fields other than the name field.  If you want to find records with a company name, press space-4 repeatedly until company name? is displayed.  Then, type the company name, and press enter.  The first record that has a company name will be displayed.   

When you enter text to be searched for, you do not have to type the entire content of a field.  For example, if you want to find a record about Edward, type in ed in the search name field.  Then, all the records whose name field contains ed will be found.

5.4.2 Setting Searching Address Fields

This option enables you to select the fields that you want to search.  Press space-m (dots 1-3-4) or F2 to bring up the menu, and select setting searching address fields.  Then, press enter.  Or, you can press enter-o (dots 1-3-5) (which is the hot key) in the find address dialog box.  

If you want to search only the name, cellular phone number, and company telephone number fields, move to those fields that you do not want to search by pressing space-4 or space-1, and then press space to change the value of that field to unused.  By pressing space, you can toggle the value of a field between use and unused.  This works just like the setting add address fields function that was explained in section 5.3.2.  

5.4.3 Using Add Address In Search Address

You can use the add address command in the search address dialog box.  To do this, press space-m (dots 1-3-4) or F2 to bring up the menu, and then select add address.  Then, press enter.  You can also press enter-I (dots 2-4), which is the hot key for this option.

5.5 Backing up and restoring the address list

5.5.1 Backup Address List

If a cold reset occurs, or if your battery goes dead, all of the data in the address manager will be lost.  So, it is very important that you make a backup file every time you make a change to the address list.  To go to backup address list, open the menu by pressing space-m (dots 1-3-4) or F2.  Then, use the up and down arrow keys (space 1 or space 4), and find backup address list.  Then, press enter.  You can also press u (dots 1-3-6) while you are in the menu to get to backup address list.  Or, you can press enter-u (dots 1-3-6) to activate this function without calling up the menu.

If you already have a backup file, you will see the message "Backup file already exists. Backup? yes."  If you have made any changes to your address list, press enter to create a new backup file.  If you want to keep the previous backup file, press space-4, locate no, and press enter on it.  When you make a backup file in your address list, you will always have a new backup file with the extension DAT, and you will have another file with the extension BAK (which originated from the previous address.dat file).

5.5.2 Restore Address List

If you want to restore the address list after a cold reset, press space-m (dots 1-3-4) or F2 to call up the menu, and use the up and down arrow keys to find restore address list.  Then, press enter on restore address list.  Or, you can press r (dots 1-2-3-5) while you are in the menu to find restore address list.  You can also press enter-r (dots 1-2-3-5) to activate this function, without calling up the menu.

If you activate the "restore address list" function, and you already have an address list, you will see the message, "Address file already exists.  Which do you prefer? append?"  If you press enter, the backup address list will be appended to the current address list.  If you press space-4 once and press enter on overwrite, you will install the new backup file, erasing the old backup file.  For example, let us assume that you have three records in your address list and you have ten addresses in your backup file.  If you select append, you will have 13 records in your address list.  In this case, three addresses could possibly be redundant.  If you select overwrite, you will have 10 addresses backed up, and the three original addresses will be deleted.  If you don't want either append or overwrite, press space-4, locate cancel, and press enter on it.

5.5.3 Setting Backup Option

To backup your address list, you can do it manually using the "backup address list" function.  You can also backup your address list automatically by using the "setting backup option."  To activate the setting backup option function, press space-m (dots 1-3-4) or F2 to open up the menu.  Then press space-4 or space-1 repeatedly to locate "setting backup option."  Then press enter on it.  Or, you can press e (dots 1-5) in the menu to go to setting backup option.  You can also activate the function without opening up the menu by pressing enter-e (dots 1-5).

If you activate the function, you will see a dialog box.  The dialog box has three controls: "backup mode radio button," a "confirm" button, and a "cancel" button.  You can switch between controls by pressing tab (space-4-5) or shift-tab (space-1-2).  To switch between radio buttons, you can press space-1, backspace, space-4, or space.

The backup mode has three radio buttons:  "always backup changes when exit," "manual backup," and "prompt backup changes when exit." 

1) If you select the "always backup changes when exit," a new backup file will be automatically created if you modify the address list or add other information when you exit the address manager.

2) If you select the "manual backup," it will not create a new backup file even though there may be changes in the address list.  In this case, you can only make a new backup file by using the "backup address list" menu.

3) If you select the "prompt backup changes when exit," you will see the message "backup changes? yes?" when you exit the address manager, if you have modified the address list or added other information.  If you press enter on yes, it will automatically create a new backup file and exit the address manager.  If you press space-4 once and press enter on no, it will exit without making a new backup file.

You can change the backup mode if you press enter after focusing on one of the three radio buttons.  Or, you can press enter on confirm by moving to it by pressing tab (space-4-5).  The default backup mode is set to "always backup changes when exit."

5.6 Commands in the Found Records

5.6.1 Find again

If you want to search for another name, press tab (space-4-5) or shift-tab (space-1-2).  The prompt, first name? will be displayed.  Now, you can type in the new text that you want to look for.  

Just as in a new search, you can start the search by pressing enter.  Even if you have canceled a search, you can go back to the search address dialog box by pressing tab (space-4-5).  

 5.6.2 Opening a home page

If a record has a homepage address or an email address, you can open the homepage or send an email.  Move to home page or e-mail address by pressing space-1 or space-4.  Then, press enter on home page or e-mail address.

If you press enter on a home page, the Braille Sense will automatically connect to the web browser program.  If you press enter on an e-mail address, the Braille Sense will bring up the email program, so that you can send an email to the email address that you have selected.

Before you use this command, please make sure that you are connected to the internet.

5.6.3 Editing Addresses

In order to edit a field that is in a record, find the desired address by using the search address function, and then move to the field you want to change by using the up arrow key (space-2) or the down arrow key (space-5) repeatedly until you arrive at the field that you want to change.  Then, press space-m (dots 1-3-4) to call up the menu, and select edit address.  Then, press enter, or you can press enter-m (dots 1-3-4), which is the hot key.  You can now enter new information for that field.  After you have finished entering the information, press enter.  The Braille Sense will save the changes that have been made, and you will be returned to the first field of the record.

To save the changes that have been made, and exit from edit address mode, move to confirm by pressing tab (space-4-5) or shift-tab (space-1-2), and then press enter, or you can press backspace-o (dots 1-3-5), which is the hot key.  In order to exit from edit mode without saving the changes that have been made, move to cancel by pressing tab (space-4-5) or shift-tab (space-1-2) and press enter.  You can also exit from the edit address mode by pressing space-e (dots 1-5) or space-z (dots 1-3-5-6), which are the hot keys.

5.6.4 Deleting Addresses

To delete the record you are currently reading, call up the menu by pressing space-m (dots 1-3-4), and select delete address.  Then, press enter or press d (dots 1-4-5) (which is the short cut) in the menu.  Or, you can press space-d (dots 1-4-5) (which is the hot key) while the record is displayed.  You can also delete more than one record at a time as follows: 
 
1) Select the records to be deleted and use the delete command.  
		To select the record that you want to delete, press space when the record is displayed.  Selected records can be deleted by pressing the delete key (enter-d (dots 1-4-5).  If you press space again on a selected record before you delete it, the selection will be canceled.  The records you have selected will show the, * symbol to the left of the name?, which is the first field of a record.  The Braille Sense will say selected.  If you cancel a selection by pressing space on a selected record, the * will disappear, and the Braille Sense will say unselected.  

2) Select all and delete 
		If you want to delete all the records in address manager, press space-m (dots 1-3-4) to call up the menu and select select all.  Then, press enter.  Next, press space-m (dots 1-3-4) to call up the menu again, and then select delete address.  Then, press enter.  Or, you can press enter-a (dot 1) (which is the hot key) and press space-d (dots 1-4-5) while you are using the find address function.  If you select all records by select all, * will be displayed to the left of name?  If you press space-e (dots 1-5), then all of the selections will be canceled and * will disappear.

5.6.5 Printing addresses

This option allows you to print the selected records to a Braille printer or an ink printer.  First, search the records to be printed with the search address command, and then select the records that you want to print.  To select a record, press space on the record to be printed.  If you want to select all records in address manager, press enter-a (dot 1), or select select all from the menu, and press enter.  At the beginning of a selected record, * will be displayed on the Braille display.

After selecting the records that you want to print, press space-m (dots 1-3-4) to bring up the menu, and then select print address.  Then, press enter, or press space-p (dots 1-2-3-4), which is the hot key.  The Braille Sense will now prompt you to select a printer.  The default selection is Braille printer.  If you press space once, the selection will be changed to general printer.  And, if you press space again, cancel will be selected.  Each time when you press space, the Braille Sense will cycle through Braille printer, general printer, and cancel.  You can select one of them by pressing enter when the option you want to choose is displayed.  

5.6.6 Saving Addresses to a File

You can save selected records to a file.  Regarding how to select records, you can find a detailed explanation in section 5.6.4 and 5.6.5.

To save selected records in a document file format, press space-m (dots 1-3-4) to call up the menu, select save addresses as file, and then press enter.  Or, you can press enter-t (dots 2-3-4-5) (which is the hot key) after selecting the desired records.  If you execute the save addresses to a file command, the file save dialog box will be displayed and you will be asked to enter the file name and select a file format.  After you type in the file name, and select one of the available file formats, you should press enter on confirm, which will save the selected record(s) to a file.  This dialog box is the same as the save as dialog box in the word processor, except that, here, when you are saving addresses to a file, the default file name is not displayed unlike the dialog box in the word processor.  You should refer to section 4.1.4 to learn about the dialog box save as in the word processor.

5.7 Synchronizing With Microsoft Outlook

The address manager can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your information.  For a more detailed explanation of how to connect the Braille Sense to your computer, and for more information on how to use ActiveSync, please refer to chapter 16.  Please take the following steps in order to synchronize the Braille Sense with Microsoft Outlook:

1)  Download and install ActiveSync on to your personal computer.
2)  Connect the Braille Sense to your personal computer, using a USB cable.
3)  If the partnership dialog box opens on your PC after you connect the Braille Sense to your PC, select yes, and press the next button on your PC.
4)  Then, you will be asked for a device name.  Type in BrailleSense (or whatever you would like to call the Braille Sense)  
5)  Press the next button.  Then, the program list dialog box will be displayed on your PC.  Click on the check box that is located next to contacts.  Note that the other check boxes should not be checked.  Press the next button.
6)  Then, the synchronization between Microsoft Outlook and the Braille Sense are complete.  You can then check the contacts in Microsoft Outlook and the Braille Sense.

5.8 Hot Keys in the Address Manager

1) Move keys for moving from field to field in add address or in the menu
Move to the previous field or menu item:  Up arrow key (space-1) or left scroll button
Move to the next field or menu item:  Down arrow key (space-4) or right scroll button
Move to the first field or menu item:  Ctrl-home (space-1-2-3) 
Move to the last field or menu item:  Ctrl-end (space-4-5-6)

2) Move Keys For Moving From Record To Record in the search result list
Move to a previous field in a record:  Space-2 
Move to the next field in a record:  Space-5 
Move to the first field in a record:  Home (space-1-3)
Move to the last field in a record:  End (space-4-6)
Move to the previous record:  Space-1
Move to the next record:  Space-4
Move to the first record:  Space-1-2-3
Move to the last record:  Space-4-5-6

3) Shortcut keys in the menu
Add address:  I (dots 2-4)
Find address:  s (dots 2-3-4)
Edit address:  m (dots 1-3-4)
Delete address:  d (dots 1-4-5)
Select all:  a (dot 1)
Save as a file:  t (dots 2-3-4-5)
Print address:  p (dots 1-2-3-4)
Backup address list:  u (dots 1-3-6)
Restore address list:  r (dots 1-2-3-5)
Setting backup option:  e (dots 1-5)

4) Hot Keys For The Commands
Add address:  Enter-I (dots 2-4)
Find address:  Enter-s (dots 2-3-4)
Edit address:  Enter-m (dots 1-3-4)
Delete address:  Space-d (dots 1-4-5)
Select all:  Enter-a (dot 1)
Save as a file:  Enter-t (dots 2-3-4-5)
Print address:  Space-p (dots 1-2-3-4)
Backup address list:  Enter-u (dots 1-3-6)
Restore address list:  Enter-r (dots 1-2-3-5)
Setting backup option:  Enter-e (dots 1-5)

5) Miscellaneous hot keys
Tab:  Space-4-5
Shift-tab:  Space-1-2
Confirm:  Backspace-o (dots 1-3-5)
Cancel:  Space-e (dots 1-5) or F4
Exit:  Space-z (dots 1-3-5-6)



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